Team Administrator

Location: Surbiton Head Office, close to Surbiton Train Station, UK
Job Type: Part time – 25 hours/week

We are at a stage in our growth cycle where we need to make a significant step change in our operations and we want a super-organised Office & Faciliteis Administrator to support us across all areas of the business. We want someone who will be proactive and just get stuck in, juggling responsibilities across different departments and helping to ensure things run smoothly and efficiently.

Job Description

Office Management
• Liaising with landlord, sub-leasers etc.
• Office items sourcing and purchasing
• Answering incoming calls and post and re-directing accordingly
• Arranging team events
• Ensure office is a positive and productive working space and in good repair

Facilities / Equipment support
• Supporting new starter setup process including IT, phones & company cars etc
• Be the internal IT point of contact
• Provide ongoing hardware equipment support to the team
• Proactive liaison with our external IT support provider
Staff support
• Liaising with the Out & About team around uniform stock requirements and ordering stock in a timely manner
• Monitoring Out & About stock levels, ordering, efficiency and costs
• Arranging travel and accommodation for the team (ensuring most cost-effective option to meet employee’s needs)

HR Projects
• Support on adhoc HR projects including, Systems data cleansing and data migration work, Supporting proof-reading and formatting of documents, Support team performance and wellbeing initiatives

General
• Data entry whilst system solution is being developed
• Support systems data cleansing and data migration work
• Supporting proof-reading and formatting of documents
• Other general admin support to team as required

Requirements - What we’re looking for:

• Several years’ administration experience gained in a busy office
• Experience in facilities management
• Good level of numeracy
• Good English language and grammar skills
• Excellent organisational, communication and administrative skills
• Meticulous attention to detail and accuracy
• Strong IT skills gained through a professional role (Microsoft Office)
• Excellent interpersonal skills and the ability to thrive within a busy, vibrant team, many of whom also work remotely
• Excellent project, time management and forward-planning skills
• Willingness and enthusiasm to work with and support all areas of Oomph! – i.e. proactively look for work outside of your own area

Small Print

The role is Part time – 25 hours/week, and will report into our People and Performance Manager (direct reporting line, but working across a number of functions).

Please apply by submitting your CV and cover letter below, or for additional information, please contact Sarah at sarah@oomph-wellness.org

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