Team Administrator

Location: Head Office (Wimbledon, soon to be Surbiton), UK
Job Type: Full time, permanent

We are at a stage in our growth cycle where we need to make a significant step change in our operations and we want a super-organised Team Administrator to support us across all areas of the business. We want someone who will be proactive and just get stuck in, juggling responsibilities across different departments and helping to ensure things run smoothly and efficiently.

Job Description

Key responsibilities include (but are not limited to):

Training Stock Management
• Liaising with teams around stock requirements and ordering stock in a timely manner
• Monitoring stock levels, ordering, efficiency and costs
• Ordering delivery of stock to training courses

HR & Staff support
• Supporting recruitment process/checks and associated filing
• Supporting new starter setup process including IT
• Arranging travel and accommodation for the team (ensuring most cost-effective option to meet employee’s needs)
• Proactive liaison with our IT support and internal IT point of contact

Systems and documentation
• Data entry whilst system solution is being developed
• Support systems data cleansing and data migration work
• Supporting proof-reading and formatting of documents

Office Management
• Liaising with landlord, sub-leasers etc.
• Office items sourcing and purchasing
• Ensure office is a positive and productive working space and in good repair
• Answering incoming calls and post and re-directing accordingly
• Arranging team events

General
• Other general admin support to team as required

Requirements - What we’re looking for:

• Several years’ administration experience gained in a busy office
• Good level of numeracy
• Good English language and grammar skills
• Excellent organisational, communication and administrative skills
• Meticulous attention to detail and accuracy
• Strong IT skills gained through a professional role (Microsoft Office)
• Excellent interpersonal skills and the ability to thrive within a busy, vibrant team, many of whom also work remotely
• Excellent project, time management and forward-planning skills
• Willingness and enthusiasm to work with and support all areas of Oomph! – i.e. proactively look for work outside of your own area

Small Print

The role is full time (40 hrs pw) and will report into our Operations & Impact Director (direct reporting line, but working across a number of functions).

Please apply by submitting your CV and cover letter below, or for additional information, please contact Sarah at sarah@oomph-wellness.org

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